The operating system for custom print shops. Quote, approve, produce, invoice and collect payment — in one workspace your whole team actually uses.
Features
DotProofs brings together the four areas every print shop runs on: sales, operations, supply chain and shop management. No bloated project tools. No duct-taped spreadsheets.
Sales
Build quotes from a reusable catalog of products, services, blanks and materials. Send them, collect approval, and convert into invoices with online payment in a single flow.
Catalog-based quoting with markup rules, taxes and fees. Quotes that match your margins, every time.
Branded client portal with inline feedback, one-tap approvals and zero client sign-ups.
Generate invoices from approved quotes. Accept Stripe, Square or PayPal, full or partial payments.
Operations
Projects flow from lead to delivery on a single pipeline. Every proofing, task and production ticket stays attached to the job so nothing falls through the cracks.
Task templates, priorities, due dates. Route every job through your production workflow.
Departments, service types and a production pipeline that mirrors how your shop actually runs.
One dashboard for projects, proofings, tasks and production. Know what to work on next in one glance.
Supply chain
Search supplier blanks from S&S Activewear and SanMar with live pricing, drop them into quotes, and turn shortages into purchase orders without leaving the app.
Browse supplier styles, variants and prices. Pin your favorites and quote them in seconds.
Track inks, films, threads and other consumables. Cost per unit rolls into your quotes automatically.
Send POs to suppliers, receive stock, and land the cost on the right project for true job costing.
Shop management
From a one-person print shop to a multi-location operation. Role-based seats, custom branding and reports keep leadership in the driver’s seat.
Add your production crew with role-based access designed for print shops, not generic project tools.
Your logo, your colors, your domain on the portal clients see. Zero sign-ups, zero friction.
Profit per job, turnaround times, approval rates and revenue at a glance. Built for decisions, not busywork.
Manage multiple locations or business lines from one account when your operation outgrows a single shop.
Operations Hub
Projects flow from quoting to delivery on a single pipeline. Proofings, tasks and production tickets stay attached to the job so your team never has to ask “what is happening with this order?” again.
Key Capabilities
Quotes & Invoices
Build quotes from a reusable catalog of products, services, materials and supplier blanks. Convert to invoice on approval and collect payment online with Stripe, Square or PayPal.
Sales Flow
Client Portal
Share a single link. Your client lands on a clean, mobile-friendly page with zoomable previews, threaded comments and one-tap approvals. No downloads and no sign-ups required.
Client Experience
Production Board
Departments, service types and a visual pipeline that runs your real production process. See what is scheduled, in progress and ready to ship, and keep the whole floor aligned.
Shop Floor
Reports
See which jobs earn the most, which clients approve fastest, and where your production pipeline is slowing down. Reports built for shop owners who need answers, not spreadsheets.
Insights
Testimonials
From two-person studios to multi-location operations, teams trust DotProofs every day.
“DotProofs cut our approval turnaround from three days to three hours. Our clients actually compliment the portal now — that's a first for us.”
Sarah Chen
Production Manager, Halcyon Press
Pricing
Every plan includes every feature. Scale as your team does. Pricing is finalized with our team during onboarding.
Contact us for pricing details.
FAQs
Everything you need to know. Can’t find the answer? Reach out below.
DotProofs is invite-only. Submit the contact form at the bottom of this page and a specialist from our team will reach out within one business day to walk you through pricing, plan selection, and onboarding tailored to your shop.
Invite-only access
DotProofs is an invite-only platform. Tell us about your shop and our team will personally walk you through pricing, migration, and onboarding.
Request access
DotProofs is an invite-only platform. Drop us a line and our team will reach out personally to walk you through pricing, migration, and onboarding tailored to your workflow.